School Administrator

Basic Salary: FTE: 20,850 prorated 17,883

Contract: Term Time Only

Hours: 8.30am - 4.30pm (5pm on Tuesday)

Benefits: Company Pension, Life Assurance, Employee Discount Scheme

Location: Headingley, Leeds

Start Date: ASAP

Are you ready to join a supportive and nurturing community that works together to achieve the very best outcomes for its pupils? If so, our new school in Leeds could be the perfect place for you to develop your career and make a real difference to the lives of children and young people.

About the School

Located in Headingley, Leeds, our new school offers a safe and supportive environment for pupils aged from 5 to 18 years old.

With significant investment and an abundance of new resources, the successful applicant will have the opportunity to shape and mould the school to create a supportive environment that promotes self-discipline, and engagement, and inspires learning. Our mission is to provide each pupil with a diverse and appropriate education that encourages aspiration and achievement.

Role responsibilities

Click Apply for a full list of tasks and responsibilties for this role.

Administration:

Provide full administrative support to the Head Teacher, School Management Team and all other education staff at the school.

Key Tasks and Activities:

• Produce letters and memorandums
• Undertake filing and photocopying; to assist users with the operation of the photocopier including changing inks and attempting to resolve issues.
• Be responsible for the maintenance and monitoring of the photocopier
• Provide administration assistance as required by the Leadership Team including ordering resources
• Ensure all information is treated confidentially and have absolute discretion at all times
• Accurately minute meetings as directed by the SLT (and where relevant, telephone conversations) with parents/carers;
• Schedule and attend school-based meetings with parents/carers as necessary;
• Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required.
• Use all items of office equipment, such as the photocopier competently and keep up to date with developments and changes to such equipment
• Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
• Ensure that documents are prepared, and data is entered onto SIMS
• Undertake stocktaking and ordering of materials and equipment as required
• Deal with school correspondence / emails and phone calls
• To support the Headteacher with Local Authority correspondence and Quality Assurance paperwork/visits
• Oversee and manage the school diary including room bookings and meeting schedules

Requirements

• Excellent Interpersonal and Communication Skills - Written and Oral.
• Knowledge and understanding of child protection and safeguarding practices and protocols
• Excellent Organisation Skills with a systematic approach to workload management.
• Excellent time management, planning and work prioritisation skills.
• Experience of developing systems and processes.
• Excellent understanding of Sims.
• Ability to work within allocated budgets and monitor expenditure and costs.
• Full working knowledge of relevant policies/codes of practice/legislation.
• Ability to plan and develop systems.
• Ability to relate well to children and adults.
• Work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
• Ability to self-evaluate learning needs and actively seek learning opportunities.
• Confidentiality of information as appropriate.
• Ability to work under pressure.
• Ability to work on own initiative.

The successful candidate will be required to complete an enhanced DBS Check, cost of which will be met by Polaris Education.

Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

INDCOMHP