Accountable to: Office Manager, Principal

Job Overview:  The Programme Administrator plans and maintains the timetable and publishes the timetable and updates throughout the year.  They will also assist in preparing information for HESA

Duties and responsibilities

HESA

• Prepare information for HESA as required.
• Update all student and course information throughout the year
• Develop and maintain the database in accordance with reporting requirements

Internal and external reporting

• Supply relevant information for all reports as required including QAA, OfS, BAAB etc

Data

• To organise an NSS survey and data each year

Student surveys

• Prepare a timetable for student surveys and send them to the class at the appropriate time throughout the year.

Meetings

• Set dates for Programme Leader and Council meetings
• Prepare minutes for Programme leaders' meetings.  Organise Council meetings: send out agendas and take and prepare minutes, obtain reports from Principle and Finance Director.

Timetable

• Produce future course dates and obtain sign-off from EC
• Organise timetable review meetings with Programme Leaders
• Produce and maintain the timetable template
• Collate data to produce annual timetable
• Liaise and organise dates with all external speakers
• When teaching allocation is completed by a member of the teaching team, organise Zoom meetings.
• Liaise with the registrar to organise the structure of the VLE.  Add lessons numbers to the timetable and upload to the VLE.
• Complete all ongoing updates to the timetable and republish on the VLE.
• Communicate with students when required.

Additional admin/Reception duties

• Covering reception and additional admin support when required
• Any other additional tasks required by the Office Manager and College Principal

Job Specifications

Criteria  

Essential  

Desirable  

Qualifications  

Undergraduate degree, or equivalent relevant professional experience  

  x

Previous experience of working within data entry, timetabling and record keeping. (significant experience).   

x 

An understanding or appreciation of acupuncture as a profession  

 x 

Experience/Knowledge  

Significant experience of reports, scheduling and timetabling delivering excellent outcomes and driving high service performance  

x  

Skills & Attributes  

Excellent planning and judgment including well-developed verbal, presentation and written communication skills.  

x  

Excellent interpersonal skills

x  

Highly organised, reliable, resilient, and able to work strategically under pressure to deliver outcomes  

x  

Demonstrated commitment to equality, diversity, dignity and respect of all students and staff and patients.  

x  

Commitment to confidentiality and ability to work with tact and sensitivity in complex situations.  

x  

Salary: £30,000 FTE

Probation period: 3 months 

Place of work: on site in our Reading office  

Part-time hours: the post is 3 days a week Wednesday- Friday 22.5-hour week. 9am to 5.30pm with 1 hour unpaid lunch

Holidays: 28 days including bank holidays (pro rata)  

To apply please email your CV to Lisa Bayliss, Office Manager, [email protected], who may be in contact with an application form.